§1 Name. Registered office and financial year:
1. The association bears the name: Windhund-Rennverein Erkrath-Hochdahl eV It is entered in the register of associations in Mettmann. The seat of the association is the address of the respective 1st chairman. The office is located with the respective office manager.
2. The financial year is the calendar year.
§2 Purpose and activity of the association:
1. The purpose of the association is to unite sighthound friends with the aim of promoting the spread and breeding of sighthounds in all their breeds, in particular through activities in all areas of sighthound sport such as e.g. B. Training greyhounds, conducting greyhound races and greyhound breeding shows. Its tasks also include instructing its members in the species-appropriate keeping, care and rearing of greyhounds, promoting all greyhound breeds, combating dog trade and working with other greyhound breeding and greyhound racing clubs with the same objective.
2. The association strives for full membership in the German Greyhound Breeding and Racing Association (DWZRV) in order to allow its bodies to carry out higher-level tasks in racing and to represent the Association for German Dogs eV (VDH).
3. The club must observe the regulations of the Federation Cynologique Internationale (FCI), the VDH and the DWZRV that are relevant for racing at the events it organizes.
§3 Membership:
1. The association consists of:
• Principal Members with full dues
• Subsequent members with a reduced contribution rate
• Honorary Members
2. All members over the age of 18 no longer have to be members of the German Sighthound Breeding and Racing Association, DWZRV.
3. Honorary members are:
o Persons who have made a special contribution to the Erkrath-Hochdahl Greyhound Racing Club or its endeavors and who have been awarded honorary membership by resolution of a general meeting with a majority of at least 3/4.
4. All members over the age of 18 are entitled to vote.
5. Members can be passive for up to 2 years.
6. Former members can rejoin within 2 years of leaving without paying a new admission fee.
§4 Acquisition of Membership:
1. Persons aged 14 and over can become members.
2. Registration is made by means of a written application for membership addressed to the office of the association. The application for membership must state:
o Surname, first name, date of birth, exact address, greyhound breed, telephone, account details for debiting the admission fee and the declaration
o that the admission fee and the annual fees may be debited from the specified account (direct debit authorization; young people need the consent of their legal guardians to acquire membership). The provisional admission is made by the board of directors. He announces the name of the applicant at the next General Assembly. Objections with justification must be communicated in writing to the office within 14 days of the relevant general meeting. The Board of Directors decides whether to accept or reject the application for membership without giving reasons. After the objection period has expired and the membership fee has been paid (for the rest of the year), the applicant is deemed to have been accepted. In case of refusal, they are already paidentailed fees, offsetting any higher training fees incurred.
§5 Termination of membership:
1. Membership expires through:
• Exit
• Death
• Deletion
• Exclusion
• Dissolution of the Association.
2. With the departure from the Erkrath/Hochdahl greyhound racing club, any claim to the club's assets expires. The obligation to contribute (and other obligations) continues until membership is terminated; however, obligations to the association that have not been redeemed before remain in force even after the player has left the club.
3. You can leave at the end of the financial year. It must be declared by registered letter to the office, which must be sent no later than September 30th. of the year in question has been mailed.
4. A deletion must be made if it turns out that:
• the member has given incorrect information in relation to §4 paragraph 1 in the application for admission.
• After joining the Erkrath/Hochdahl greyhound racing club, the requirements of Section 4 Paragraph 1 are no longer met.
5. A deletion can take place if the member is more than 6 months in arrears with the annual fee or other payments. The board of directors is responsible for the deletion. The deletion takes effect with immediate effect.
6. The expulsion of a member can only take place at the request of a member or the board after a resolution has been passed by the honorary council according to § 11.4 and 11.5, namely, among other things, if actions that run counter to the interests of the association and are suitable for the existence of the same and/or the cooperation of the Endangering members among themselves due to intentional non-compliance with association resolutions.
7. If a member submits an application for the expulsion of another member, the application must be sent in writing to the office as a registered letter with a detailed justification and naming of the evidence.
§6 Rights and duties of the members:
1. o The admission fees, contributions, training fees and the services to be provided are determined by the annual general meeting through its own fee schedule.
• A reduced fee is to be determined for people who live in a household with a full-paying member (joining members).
• Honorary members are exempt from payment.
• The annual fee is due on 01.01. of the current fiscal year and is due no later than March 31. payable in the current financial year. Contributions that are in arrears despite a reminder will be sued, including the costs.
• Members who join in the second half of the year have to pay half the annual fee and the agreed working hours
2. The members are entitled to take part in all events of the association and to use all of the association's facilities.
3. The members are obliged to
• to comply with the provisions of the statutes, the regulations and the resolutions of the general meeting of the association.
• to provide the stipulated fees and the performance of the agreed working hours by the end of the current financial year. Each member is responsible for providing proof of hours worked.
• 30 working hours per calendar year must be worked for each main member (possibly together with the connecting member). The hours not worked will be calculated according to the applicable fee schedule and collected with the annual fee for the following year.
• notify the office immediately of any change of address.
§7 Association organs:
Organs of the association are:
1st General Assembly
2. The Board of Directors
3. The Honorary Council
§8 General Assembly:
1. The supreme body of the association is the General Assembly,
2. An ordinary general meeting (annual general meeting JHV) must take place in the months of January to March of each year.
3. An extraordinary general meeting (MGV) is to be held within 6 weeks with the appropriate agenda if:
• the board decides them or
• if a quarter of the members entitled to vote have applied for it in writing, stating the reasons, to the chairman.
4. The General Assembly is convened in writing by the Executive Board. There must be a period of at least 2 weeks between the date of the invitation (postmark) and the date of the meeting.
5. Any member may submit motions to the annual general meeting, which the meeting must decide on. Applications must be submitted in writing to the chair of the meeting before the start of the meeting at the latest. Motions that are made during the meeting can only be approved with a simple majority of the members present.
6. The agenda is to be communicated when the general meeting is convened. The AGM must include the following items on the agenda:
• Annual report by the chairman on the entire activity of the association in the past year
• Cash report
• Report of the cash auditor's audit,
• Discharge of the board by the members of the association
• Resolution on existing applications.
§9 The board:
1. Board members with sole power of representation within the meaning of the German Civil Code are the 1st and 2nd chairmen, who can each legally represent the association on their own.
2. The board consists of:
• the 1st chairman,
• the 2nd chairman,
• the head of the office,
• the treasurer,
• the race director
• the technical director and deputy race director.
3. Two board positions can be exercised in personal union.
4. The board is elected for a period of 3 years with a simple majority of votes. The term of office for all individuals is 3 years. Re-election is permitted. If a board member resigns from office, leaves the association or is prevented from continuing to exercise his office for good reasons, a replacement must be elected at the next general meeting. The election takes place by simple majority of votes. The members of the board of directors work on a voluntary basis, without prejudice to their possible claims for cash expenses that have been necessary in the interest of the association.
5. The first chairman and the entire board remain in office until a new first chairman is elected
6. The Board of Directors makes its decisions with a simple majority of the votes cast. The board has a quorum if at least 3 board members are present. In the event of a tie, the vote of the 1st chairman decides.
§10 Tasks of the board:
1. The first chairman manages and regulates the business of the association. He is responsible for ensuring that all offices are administered in accordance with the principles of the association and its statutes. He chairs the meeting, in which he participates with a decision-making vote. He has the right to inform himself about the management of the individual offices at any time. Differences of opinion of the board members are decided by the 1st chairman.
2. The 2nd chairman is appointed to take the place of the 1st chairman if he is prevented from carrying out the business incumbent on him due to early resignation or for other reasons. If the first chairman is unable to attend, the meetings will be chaired by him.
3. The head of the office manages the office and conducts the correspondence in connection with the 1st chairman, accepts the registrations and applications of the members and manages the association archive, the correspondence and the minutes of the meetings.
4. The treasurer manages the association's cash register and is obliged to keep all income and expenditure in accordance with the regulations. This includes the top cash management at all events of the association. Before each annual general meeting, the accounts are checked by two auditors elected at the previous annual general meeting, only one of whom may be a member of the board. The first chairman can request a special cash audit during the financial year at any time.
5. The race director is responsible for monitoring the training and racing operations, as well as the compilation of the individual races according to the quality of the dogs entered. He is responsible for the flawless execution of the racing events,
6. The technical director and deputy race director supports the race director in every respect and represents him in his absence.
Upon request, the board of directors can be supported by assessors by election in a general meeting. They carry out the tasks that are specifically assigned to them by the 1st Chairman.
The Executive Board has the right to waive the admission fee in whole or in part, to defer it or to approve payment in installments, as an exception. He has the same right with regard to the annual contribution. Upon justified request, the Board of Directors can exempt members who are unable to do physical work due to their health from the work in whole or in part.
The Executive Board has the right to temporarily appoint a substitute member for a member who has resigned - with the exception of the first and second chairperson - who will be active until the next AGM.
The Board of Directors has the right to carry out legal transactions up to a value of €1,500 without a resolution being passed by a general meeting.
§11 The Honorary Council:
1. The Honorary Council consists of 3 members and one substitute member. It elects its own chairman. Board members cannot be members of the honorary council. If a member of the honorary council is biased, involved or unable to attend, he or she will be replaced by the substitute member who moves up.
2. A member of the honorary council is excluded from the decision;
• in matters in which it is a party or in which it is in a relationship with a party as a co-author, co-obligor or party liable for recourse.
• in matters relating to a spouse, even if the marriage no longer exists.
• in matters of a person to whom it is related in a straight line, related by marriage or related by adoption, related in the collateral line up to the 3rd degree or related by marriage up to the 2nd degree, even if the marriage by which the relationship is based, no longer exists.
• in matters in which he is or has been authorized to act as legal representative or as part of a party or to act as the legal representative of a party.
• in matters in which he is heard as a witness or expert.
• In matters in which he or she participated in the making of the contested decision at a previous instance or in the arbitral proceedings, provided that this is not the activity of a commissioned or requested judge.
• in matters of a person living with him in the same household.
The members of the honorary council and the substitute member are elected for a period of 3 years at the annual general meeting (AGM), at which the 1st chairman is elected. Only members who have belonged to the association for at least 3 years can be elected to the Honorary Council. Exceptions are permitted if no member agrees to be included in the honorary council in accordance with the requirements. The number of votes determines the order. If a member resigns, a by-election must be held at the next general meeting.
3. The honorary council is responsible for the imposition of disciplinary measures against the members of the association up to and including expulsion in accordance with § 5 number 6. Any member or the board of the association is entitled to submit an application. The application for the imposition of a disciplinary measure must be sent in writing to the chairman of the honorary council by registered letter, giving a detailed justification and naming the evidence.
4. The Honorary Council is entitled to examine an application to determine whether it is coherent and justified. if applicable he can refuse to open the proceedings. The decision to open the procedure must be made within one month of receipt. The procedure takes place in secret sessions and must be completed within two months. The Honorary Council has to hear both sides. Copies of the opposing declarations and applications are to be sent to the parties involved. Both sides are to be given the opportunity to make a final statement, setting a deadline. The Honorary Council passes its resolutions with a simple majority of votes. They are to be communicated in writing to those involved and to the members within four weeks. The board of directors makes the final decision.
5. The Honorary Council can impose the following disciplinary measures on members who violate the rules of the Erkrath-Hochdahl Greyhound Racing Club or the Sporting Committee, who damage the interests and reputation of the club or its members, or who intentionally fail to comply with club resolutions:
• Fine in favor of the club up to €2000.00
• Ban on participation in events on the site,
• Place ban up to a maximum of two years
• Expulsion from the association.
The measures can be limited to up to two years.
§12 Recording of the resolutions
1. Minutes are to be taken of the resolutions of the general assembly, the board of directors and the honorary council. It is to be signed by the chairman of the meeting and the minute taker appointed by him and deposited at the office.
§13 cash check:
1. The cash register of the association as well as the ancillary cash registers of the individual departments are checked by two cash auditors each year before the annual general meeting. An extraordinary cash audit can be ordered by the 1st chairperson or a general meeting. The place and time of the cash audit are determined by the parties involved. The cash auditors submit an audit report at the annual general meeting and, if the cash transactions are conducted properly, apply for the discharge of the treasurer. The ancillary cash registers are to be handed over to the treasurer with all receipts before the main cash register is checked. The written examination report is handed over to the office.
2. The cash auditors are elected each year at the annual general meeting for a period of two years, one cash auditor in rotation each year. Re-election in direct succession is not permitted.
§14 Dissolution of the association:
1. The dissolution of the association can only be decided in a general meeting convened for this purpose.
2. Such a meeting may only be convened if:
• the board of directors has decided with a majority of 3/4 of all its members or
• was demanded by 3/4 of the members of the association entitled to vote.
3. The meeting has a quorum if at least 50% of the members entitled to vote are present. The dissolution can only be decided with a majority of 3 4 of the attending members entitled to vote. The voting is to be carried out by name. If less than 50% of the members entitled to vote are present at the first meeting, a second meeting must be convened after at least two weeks, which then has a quorum after a majority of 3/4 of the members entitled to vote present.
4. Unless the general meeting appoints special liquidators, the 1st chairman and the 2nd chairman are jointly authorized liquidators. They have to handle the current business and to sell the existing association inventory.
5. After the dissolution of the association, its remaining assets fall
• the 'Greyhound in Need' fund, alternatively
• to the German Animal Welfare Association, with the purpose that these assets are used directly and exclusively for charitable purposes.
§15 other provisions:
If changes are necessary for the entry of these articles of association, the 1st chairman is entitled to make the changes.
$16 Effective Date:
On May 1st, 2022, the statutes were approved at the general meeting. It comes into force with its entry in the register of associations.